- Monitor and control all project documentation (includes engineering/technical, correspondence, project management - commercial, legal) generated by COMPANY and by contractors.
- Implement COMPANY Document Control processes, procedures, and specifications to ensure accurate records of all project official documentation generated by the COMPANY or its contractors.
- Perform quality control checks to ensure COMPANY generated documents comply with COMPANY and CLIENT document management system.
- Distribute documentation to the project team in a timely and accurate manner.
- Maintain accurate file structure for all project documentation.
- Expedite and track status of all documents reviewed internally by the Project.
- Handle a collaborative environment for electronic tendering / contract document management. Maintain information security access for internal / external project team members to ensure information is secured throughout Project Phase.
- Assist Lead Document Controller in training additional Project Document Controllers and project team members to have a clear understanding of Company or Project specific policies, procedures and software related to access and review documents.
- Assist Project Management in the evaluation of Document Control processes and procedures for Project specific modifications.
- Provide support and assistance for the electronic document management system
- Prepare " Document Control Performance Report " specified Key Items registered, Key Items Delayed by which parties in order to alert and propose the mitigation / recommendation to EM / CM / PM / Discipline Lead for Problem Solving.
Job Requirement :
- Vocational Degree or Equivalent of administration or Computer System
- Experienced 2-4 years in document control
- Experience in using and administrating an electronic document management system
- Having a knowledge of the different types of project documentation
- Having a methodical and well organized approach to the work environment, including experience with working in an integrated team environment
- Be able to deal with short time frames and handle multiple competing priorities at once
- Having a can do attitude & will do actions
